Wodonga Wire
Ordinary council meeting
16 March 2020
23 agenda items · 16 motions · 1 with recorded votes · 13 declared conflicts of interest · 7 recorded chamber movements · 2 closed-session items
Page numbers beside each item are pages of this document, and each opens it there.
Agenda
1 Calling to order No items recorded
2 Statement of acknowledgement No items recorded
3 Apologies and requests for leave of absence No items recorded
4 Declaration under Acts, Regulations, Codes or Local Laws 1 item · 1 motion
5 Declaration by councillors of any conflict of interest No items recorded
6 Confirmation of minutes of previous meeting 1 item · 1 motion
7 Delegates reports 1 item · 1 motion
8 Officers reports for determination 10 items · 10 motions · 1 recorded vote
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8.3 Tender for Felltimber Creek Road reconstruction and sealing (W1957-20) pp. 22–28
Interest declared by Cr Ron Mildren
Cr Ron Mildren left the meeting at 6.18pm · Cr Ron Mildren returned to the meeting at 6.24pm
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8.6 Planning permit amendment (69/2019/A) – 87 Baxter-Whelans Road Barnawartha North – car parking and display of business identification signs pp. 43–54
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8.7 Wodonga Planning Scheme Amendment C132 - Baranduda Convenience Centre pp. 54–62
Interest declared by Cr Ron Mildren
Cr Ron Mildren left the meeting at 6.38pm · Cr Ron Mildren returned to the meeting at 7.02pm
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8.8 Anomalies Planning Scheme Amendment - update pp. 62–68
Interest declared by Cr Libby Hall · Cr Ron Mildren
Cr Libby Hall left the meeting at 6.55pm · Cr Libby Hall returned to the meeting at 6.57pm · Cr Ron Mildren remained out of the meeting at 7.02pm
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8.9 Proposed Planning Scheme Amendment - Riverside Estate pp. 68–76
Interest declared by Cr Ron Mildren
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8.10 Annual review process for the Chief Executive Officer pp. 76–79
9 Officers reports for noting No items recorded
10 Officers reports for information 6 items
11 Notices of motion No items recorded
12 Petitions No items recorded
13 Council seal No items recorded
14 General business No items recorded
15 Urgent business No items recorded
16 Question time No items recorded
The minutes record question time as follows, in council's own words.
Clause 66 of the Council's Meeting Procedure Local Law (no. 1 of 2019) states: 66.1 There shall be a public question time at every Ordinary meeting to enable members of the public to submit written questions to Council. 66.2 Public Question Time will have a duration as determined by Council from time to time. 66.3 Questions submitted to Council must be prefaced by the name and address of the person submitting the question and generally be in a form approved or permitted by Council. 66.4 Persons submitting questions must be present in the gallery at the time the question is due to be read, or the question will not be addressed by Council. 66.5 No person may submit more than two questions at any one meeting. 66.6 If a person has submitted two questions to a meeting, the second question: a) may, at the discretion of the Chairperson, be deferred until all other persons who have asked a question have had their questions asked and answered; or b) may not be asked if the time allotted for public question time has expired. 66.7 A question may be disallowed by the Chairperson if the Chairperson determines that it: a) relates to a matter outside the duties, functions and powers of Council; b) is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable in language or substance; c) deals with a subject matter already answered; d) is aimed at embarrassing a councillor or a member of Council staff; e) relates to personnel matters; f) relates to the personal hardship of any resident or ratepayer; g) relates to industrial matters; h) relates to contractual matters; i) relates to proposed developments; j) relates to legal advice; k) relates to matters affecting the security of Council property; or l) relates to any other matter which Council considers would prejudice Council or any person. 66.8 Questions will be answered either at the Council meeting or as soon as possible after the Council meeting, subject to such policy or guidelines that Council may adopt from time to time. 66.9 No debate on questions asked or answers given is permitted. 66.10 Clause 66.1 does not apply during a local government election caretaker period. One question was received from Jenni Huber in relation to urban forest strategies. A written response was read and a copy handed to Ms Huber.
17 Confidential business 3 items · 1 motion
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17.1 Confirmation of confidential minutes of February 17, 2020 pp. 121–122
Considered in closed session — ground cited: section 89(2)
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17.2 Deed extension request p. 122
Considered in closed session — ground cited: section 89(2)
Interest declared by Cr Ron Mildren
The topic and the ground council cited, as published in the open minutes. Wodonga Wire does not hold the content of a confidential item and does not seek it.
18 Confidential urgent business No items recorded
19 Close of meeting 1 item · 2 motions
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Carried · Carried
Conflicts of interest declared
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Cr Libby Hall declared an indirect conflict of interest in item 8.8.
Council recorded the nature of the interest as: Cr Hall’s daughter lives in the Estate where a planning scheme amendment is proposed.
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Cr Ron Mildren declared an indirect conflict of interest in item 8.3.
Council recorded the nature of the interest as: Cr Mildren’s business undertakes work for one of the tenderers.
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Cr Ron Mildren declared an indirect conflict of interest in item 8.7.
Council recorded the nature of the interest as: Cr Mildren’s business has previously been engaged by one of the organisations that have made a submission in respect to the application for PS Amendment and permit. Ordinary meeting - March 16, 2020
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Cr Ron Mildren declared an indirect conflict of interest in item 8.8.
Council recorded the nature of the interest as: Cr Mildren’s business has undertaken work for the Riverside Estate developer.
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Cr Ron Mildren declared an indirect conflict of interest in item 8.9.
Council recorded the nature of the interest as: Cr Mildren’s business has undertaken work for the Riverside Estate developer.
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Cr Ron Mildren declared an indirect conflict of interest in item 17.2.
Council recorded the nature of the interest as: Cr Mildren’s business has undertaken work for the company seeking a Deed extension.
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Cr Ron Mildren declared a conflict of interest in item 8.3.
The minutes record the declaration but not its nature.
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Cr Ron Mildren declared a conflict of interest in item 8.7.
The minutes record the declaration but not its nature.
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Cr Ron Mildren declared a conflict of interest in item 8.8.
The minutes record the declaration but not its nature.
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Cr Ron Mildren declared a conflict of interest in item 8.9.
The minutes record the declaration but not its nature.
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Cr Libby Hall declared a conflict of interest in item 8.8.
The minutes record the declaration but not its nature.
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Cr Ron Mildren declared a conflict of interest in item 8.8.
The minutes record the declaration but not its nature.
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Cr Ron Mildren declared a conflict of interest in item 8.9.
The minutes record the declaration but not its nature.
Chamber movements recorded
Who the minutes record leaving the chamber and returning, in the order stated. Declaring an interest and leaving the room are separate facts, and this site does not state why anyone left.
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Cr Ron Mildren left the meeting at 6.18pm, recorded at item 8.3.
(W1957-20) (cont’d) Conflict of interest disclosure Prior to the commencement of item 8.3 Cr Mildren disclosed a conflict of interest in that item, the details of which are recorded in these minutes at item 5. Cr Mildren left the meeting at 6.18pm
Minutes, page 28.
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Cr Ron Mildren returned to the meeting at 6.24pm, recorded at item 8.3.
Cr Mildren returned to the meeting room at 6.24pm after the resolution for item 8.3 was carried
Minutes, page 28.
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Cr Ron Mildren left the meeting at 6.38pm, recorded at item 8.7. Printed 3 times in these minutes
Cr Mildren left the meeting room at 6.38pm prior to consideration of item 8.7, and returned to the meeting room at 7.02pm after the resolutions for items 8.7, 8.8 and 8.9 had been carried
Minutes, page 61.
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Cr Ron Mildren returned to the meeting at 7.02pm, recorded at item 8.7. Printed 3 times in these minutes
Cr Mildren left the meeting room at 6.38pm prior to consideration of item 8.7, and returned to the meeting room at 7.02pm after the resolutions for items 8.7, 8.8 and 8.9 had been carried
Minutes, page 61.
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Cr Libby Hall left the meeting at 6.55pm, recorded at item 8.8.
Carried unanimously Conflict of interest disclosures Prior to the commencement of item 8.8 Cr Hall disclosed a conflict of interest in that item, the details of which are recorded in these minutes at item 5. Officers reports for determination Planning and Infrastructure Cr Hall left the meeting at 6.55pm
Minutes, page 67.
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Cr Libby Hall returned to the meeting at 6.57pm, recorded at item 8.8.
Cr Hall returned to the meeting room at 6.57pm after the resolution for item 8.8 was carried
Minutes, page 67.
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Cr Ron Mildren remained out of the meeting at 7.02pm, recorded at item 8.8. Printed 2 times in these minutes
Cr Mildren left the meeting at 6.38pm prior to the commencement of item 8.7. Cr Mildren remained out of the meeting for items 8.8 and 8.9. Cr Mildren returned to the meeting room at 7.02pm after the resolutions for items 8.7, 8.8, and 8.9 had been carried
Minutes, page 67.
Minutes from this period bind the officer reports into the same document and record the outcome of each motion without a vote count or a named division, so none is shown.
Meeting closed 7.28pm.
About this record
- Publisher
- Wodonga Council
- Provenance
- Capture and evidence record
- Read from
- Minutes as published, 125 pages
- Record
- Automatically parsed from the published minutes